Privacy Policy of the Ad Libitum International Piano Competition
Last updated: January 2026
This Privacy Policy explains how we collect, use, and store personal data in connection with your participation in music competitions organized via pianocompetition.art.
We are committed to protecting your personal information and complying with all applicable data protection laws, including the General Data Protection Regulation (GDPR) in the European Union and COPPA (Children’s Online Privacy Protection Act) in the United States.
1. Who We Are
This website is owned and operated by the organizers of the AD LIBITUM Piano Competition and affiliated competitions. The data controller is based in Poland, and all legal matters are governed under Polish jurisdiction.
2. What Data We Collect
We collect and process the following personal data submitted via the application form:
- Participant’s full name
- Email address
- Date of birth
- Country of residence
- Audio/video recordings
- Biography
- Photo
- Name of teacher (optional)
- Payment details (processed via third-party gateway)
We do not collect postal addresses or phone numbers.
3. Why We Collect Your Data
We collect your data for the following purposes:
- To process competition applications
- To communicate competition results and send diplomas
- To provide optional feedback from the jury
- To evaluate and judge submitted performances
- To issue and archive participation and winner certificates
- To maintain competition records and archives
- To promote the competition, including showcasing selected participants (name, photo, repertoire) on our website, social media, or emails
- To send occasional updates about related international music competitions organized by the Universal Maestro Society. You may unsubscribe at any time.
4. Data Relating to Minors
Our competitions are open to musicians of all ages, including children under the age of 18.
By submitting the application form, you confirm that:
- You are either the participant or their parent/legal guardian and have the legal authority to provide consent
- You grant permission for the submitted data, photo, and video to be used for competition purposes and promotional materials
All data related to minors is handled with particular care and used strictly within the educational and artistic context of the competition.
5. Who Has Access to the Data
- Organizers have access to all personal data submitted via the form, including contact and payment information.
- Jurors have access only to artistic materials (video/audio, name, age, country, repertoire) necessary for evaluation.
- No data is sold or transferred to third parties for marketing or commercial purposes.
- Payments are processed securely through third-party payment platforms; we do not store payment credentials.
6. How Long We Keep Your Data
We store data indefinitely as part of our archival records of past competition editions. This includes prize listings, videos, photos, and biographies submitted with consent.
You may request removal of your data at any time (see Section 8).
7. Cookies & Embedded Content
This site may use standard cookies for basic website functionality. It may include embedded content (e.g., YouTube videos) from third-party platforms which may collect your data as if you visited their site.
8. Your Rights
You may contact us at any time to request access to your data, correct it, or have it removed from our records. You can also opt out of receiving promotional emails.
We are committed to respecting your privacy and will respond to any such requests promptly and in accordance with applicable data protection laws.
9. Legal Jurisdiction
This Privacy Policy shall be governed by the laws of Poland.
Any disputes arising under this policy shall be subject to the exclusive jurisdiction of the Polish courts.
10. Changes to This Policy
We reserve the right to update this Privacy Policy as needed. Updates will be posted on this page with an updated date.